Update a Purchase Order (in progress)

Purchasing Cycle

Update a Purchase Order

You will often have to update a Purchase Order for the following reasons:

1. You need to change your pricing.

2. You need to change your item(s) and/or your item quantity(ies).

3. You need to add your Vendor Order Confirmation Number.

How to update your vendor product price.

Vendors change their prices often.

Best Way to Avoid: request a Quote for pricing first, then submit a PO.

Best Way to Resolve if you don't want to get a quote first: Save a Draft and DO NOT Submit until you have the pricing and have entered it into the Draft.

2nd Best Way because you walk to the beat of your own drum: Cancel and Amend your Submitted Purchase Order. This will add a -# at the end of the order number.

How to update item(s) and/or item quantities.

Sometimes, the amount of what you need changes, and you need to resubmit your PO to the vendor.

Correct way to Make these Updates: